Policy Against Sexual Harassment and Unlawful Discrimination
It is the policy of the Institute to maintain a work and academic environment that is free of sexual harassment and discriminatory actions based on race, color, gender, age, sexual identity, religion, ethnic or national origin, disability, veterans’ status, or any other protected status. Unlawful employment discrimination and sexual harassment by officers, managers, faculty, supervisors, employees, students, advisors, vendors, clientele, and contractors will not be tolerated.
Further, any retaliation against an individual who has complained about sexual harassment or unlawful discrimination, or retaliation against individuals for cooperating with an investigation of a complaint of sexual harassment or unlawful discrimination, is similarly unlawful and will not be tolerated.
Persons who violate this policy will be subject to disciplinary action up to and including termination of employment, expulsions and/or termination of the contractual relationship.
I. DEFINITION OF UNLAWFUL DISCRIMINATION AND SEXUAL HARASSMENT
A. UNLAWFUL DISCRIMINATION
Unlawful discrimination is strictly prohibited by the Institute and will not be tolerated. Treating an employee or student differently in the terms or conditions of his or her employment or education on the basis of the employee’s or student’s race, color, gender, age, sexual orientation, religion, ethnic or national origin, disability, veterans’ status, or any other protected status constitutes unlawful discrimination.
B. SEXUAL HARASSMENT
Sexual harassment is a form of sex discrimination that is illegal under both federal and state law and is strictly prohibited by the Institute. Unwelcome sexual advances, requests for sexual favors and other physical or verbal conduct of a sexual nature constitute sexual harassment when:
Submission to such advances, requests or conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic advancement or participation in Institute programs or activities, or is used as a basis for employment or academic decisions affecting the individual; or
Rejection of such advances, requests or conduct affects a term or condition of an individual’s employment or academic advancement or participation in Institute programs or activities, or is used as a basis for employment or academic decisions affecting the individual; or
Such conduct has the purpose or effect of unreasonably interfering with an individual’s work, academic performance, education, or participation in Institute programs or activities, or of creating an intimidating, hostile, work or academic environment.
II. CONDUCT WHICH MAY CONSTITUTE UNLAWFUL SEXUAL HARASSMENT
Sexual harassment does not refer to words or actions of a welcome nature. It refers to behavior that is not welcome and occurs in a variety of situations which share a common element: the inappropriate introduction of sexual activities or comments into the work or academic environment. Harassing conduct need not be motivated by sexual desire in order to constitute unlawful sexual harassment.
Sexual harassment often involves relationships of unequal power. Such situations may contain elements of coercion, such as when compliance with requests for sexual favors becomes a condition for granting privileges or favorable treatment on the job or in the classroom. However, sexual harassment may also involve relationships among persons of equal authority or power, such as when repeated unwelcome advances or demeaning verbal comments by a co-worker towards another co-worker unreasonably interferes with a person’s ability to perform his or her work. Sexual harassment can also involve behavior directed to and/or by students of the Institute, as well as employees and non-employees of the Institute, in short all members of the community may become harassers or victims of harassment.
Depending upon the circumstances and how they impact the workplace or academic environment, examples of sexual harassment include but are not limited to such conduct as the following:
- verbal abuse, insults, jokes, comments or innuendo of a sexual nature that include lewd, obscene or sexually suggestive displays or remarks;
- physical contact, such as touching, hugging, kissing, patting, or pinching, that is uninvited and unwanted by the other person;
- the requests or demands for sexual favors accompanied by implicit or explicit promised rewards or threats concerning an individual’s employment status or educational status;
- repeated unwelcome social invitations, sexual flirtations, advances, propositions or unwanted requests for sexual favors;
- threatened, attempted, or completed physical sexual assault;
- indecent exposure;
- romantic involvement (even if consensual) between supervisors and subordinates that impacts the workplace and/or other individuals in areas such as assignments, advancements and benefits; or
- romantic involvement (even if consensual) between supervisors and students they supervise that impacts the academic environment and/or other students in areas such as assignments, grades and academic benefits.
III. CONDUCT WHICH MAY CONSTITUTE UNLAWFUL DISCRIMINATION
Depending upon the circumstances and how they impact the workplace or academic environment, examples of unlawful discrimination could include the above-referenced examples concerning sexual harassment, as well as the following types of conduct:
- Making decisions about a person’s employment, compensation or education based upon his or her race, color, gender, age, sexual orientation, religion, ethnic or national origin, disability, veterans’ status, or any other protected status;
- Verbal abuse, offensive innuendo or derogatory words, concerning a person’s race, color, gender, age, sexual orientation, religion, ethnic or national origin, disability, veterans’ status, or any other protected status;
- An open display of objects or pictures designed to create a hostile working/learning environment based on a person’s race, color, gender, age, sexual orientation, religion, ethnic or national origin, disability, veterans’ status, or any other protected status.
IV. EMPLOYEE, FACULTY AND STUDENT RESPONSIBILITIES
Each employee, faculty member, administrator and student of the Institute is personally responsible for ensuring that his or her conduct does not sexually harass or unlawfully discriminate against anyone in the workplace. Each employee, faculty member, administrator and student is responsible for cooperating in any investigation of alleged sexual harassment or unlawful discrimination if requested to do so by the person conducting the investigation.
Any person who observes an incident that may constitute sexual harassment or unlawful discrimination or who otherwise becomes aware of such an incident should immediately notify one of the investigator(s) listed in Section X.
V. EDUCATIONAL SETTING
In the educational setting within the Institute, there exists latitude for a faculty member’s professional judgment in determining the appropriate content and presentation of academic material. Academic curriculum and pedagogical goals that serve legitimate and reasonable educational purposes do not, in and of themselves, constitute sexual harassment or other unlawful discrimination. Those participating in the educational setting bear a responsibility to balance their professional academic responsibilities and academic freedoms with a consideration of the reasonable sensitivities of other participants.
Nothing contained in this policy shall be construed to limit the legitimate and reasonable academic responsibilities and academic freedoms of the Institute’s professional educators.
VI. PROCEDURES FOR ADDRESSING COMPLAINTS OF SEXUAL HARASSMENT AND UNLAWFUL DISCRIMINATION
When Spa Tech Institute receives any complaint of harassment it will promptly investigate the allegation in a fair and expeditious manner. Spa Tech Institute will make every effort to proceed in such a way as to maintain confidentiality to the extent practicable under the circumstances. If it is determined that inappropriate conduct has occurred we will act promptly to eliminate the offending conduct, and where appropriate we will also impose disciplinary action.
If an individual believes that s/he has been subjected to discrimination or sexual or other harassment prohibited by this policy, whether by a supervisor, a co-worker, faculty member, student, vendor, contractor or any other person with whom s/he comes in contact at the Institute, the individual should report the incident promptly to his/her supervisor for employment or Director of Education for students, or to those listed in Section X of this policy.
If the particular circumstances make a discussion with or a complaint to an employee’s or student's supervisor inappropriate (for example, the complaint involves the employee’s supervisor, or the employee fears retaliation by his/her supervisor), the employee should bring the matter immediately to the next person listed in Section X.
The following is an outline of the procedure generally followed once a complaint has been brought to the attention of the Institute:
• A prompt and impartial investigation of the complaint is conducted by the appropriate individual listed in Section X.. This investigation will consist of (but will not necessarily be limited to) interviews of the individual who made the complaint, of the person or persons against whom the complaint was made and of other individuals who may have witnessed the reported incident or incidents.
• Upon completion of the investigation, the person who conducted the investigation will meet individually with the individual who made the complaint and the individual or individuals against whom the complaint was made, to report the results of the investigation and, where a remedy is determined to be appropriate, to inform the parties of the steps that will be taken to remedy the situation.
VII. DISCIPLINARY ACTION
In the event that the investigation reveals that sexual harassment, discrimination, or other inappropriate or unprofessional conduct (even if not unlawful) has occurred, further action will be taken, including disciplinary action, such as but not limited to reprimand, change in work assignment, loss of privileges, mandatory training or suspension and/or immediate termination, and such other possible actions described in the Institute’s Equal Opportunities Grievance Procedures.
All actions taken to investigate and resolve complaints through this procedure shall be conducted with as much privacy, discretion and confidentiality as possible without compromising the thoroughness and fairness of the investigation. All persons involved are to treat the situation with respect. To conduct a thorough investigation, the Investigator(s) may discuss the complaint with witnesses and those persons involved in or affected by the complaint, and those persons necessary to assist in the investigation or to implement appropriate disciplinary actions.
IX. NO RETALIATION FOR FILING A COMPLAINT OF SEXUAL HARASSMENT OR UNLAWFUL DISCRIMINATION
Retaliation against any individual for making a complaint of sexual harassment or of any unlawful discrimination or for assisting in the investigation of such a complaint is illegal and will not be tolerated. Any acts of retaliation will be subject to appropriate disciplinary action, such as but not limited to reprimand, change in work assignment, loss of privileges, mandatory training or suspension and/or immediate termination.
X. INSTITUTE INVESTIGATORS OF COMPLAINTS OF SEXUAL HARASSMENT AND UNLAWFUL EMPLOYMENT DISCRIMINATION
The following Investigators are designated as those persons who are charged with investigating complaints of sexual harassment and unlawful discrimination for the Institute, and may be contacted to initiate an investigation under the policy. These individuals should be contacted in order of appearance. The first person to contact would be the Director of Education for the campus. If they are not available or are involved in the complaint, then the higher levels should be contacted.
- Director of Education for the campus
- On-Site Director for the campus
- V.P. of Education (Corporate)
- Director of Operations (Corporate)
- President (Corporate)
- HR Administration
The Institute also reserves the right to retain an outside investigator to investigate complaints of sexual harassment and/or unlawful discrimination:
STATE AND FEDERAL AGENCIES
In addition to the above, employees or students who believe that they may have been subjected to sexual harassment or unlawful discrimination, may file a formal complaint with either or both of the government agencies set forth below. Using the Institute’s complaint process does not prohibit an employee from filing a complaint with these agencies.
A Maine employee or student can contact the Maine Human Rights Commission. The Commission’s address is 51 State House Station, Augusta, Maine 04333. Their phone number is 207-624-6050
Employees or students in Massachusetts may contact the Massachusetts Commission Against Discrimination, One Ashburton Place, Sixth Floor, Room 601, Boston, Massachusetts 02108. Their phone number is 617-994-6000.
Employees can also handle the matter externally by contacting the U.S. Equal Employment Opportunity Commission (the “EEOC”). The EEOC’s address is John F. Kennedy Federal Building, 475 Government Center, Boston, MA 02203. Their telephone number is 617-565-3200 or 1-800-669-4000.